Planning
4 Easy Steps
Planning any large event can be a huge undertaking, especially when you are busy with your normal day-to-day responsibilities. Trying to arrange for the tents, table and chair rentals, live entertainment, planning games and activities for your guests, on top of making preparations for food—there are a lot of moving parts! This is where Music City Picnics shines! We have managed and produced hundreds of large-scale events, including multi-day events with groups of up to 7,500 people in the Greater Nashville Area! If you can dream it, we have probably done it, making Music City Picnics the experts you can trust to help plan your event!
Let us walk you through what we think are the 4 most important steps to planning the perfect picnic.
1.
The two most important aspects of planning an event come right at the beginning and go hand in hand. A decision on one directly affects the other. Do you have your dream venue in mind, but are open to a number of dates? Let us do the heavy lifting of securing your preferred venue on a date that works best for you and your event. Is your date locked into the calendar but you’re not sure what venue fits your vision best? Music City Picnics has you covered! We have relationships with numerous venues across Nashville and Middle Tennessee that satisfy any design and budget. The sooner you Contact Music City Picnics and get started, the more options will be available to you since dates and venues book up months to years in advance.
Find a Venue
&
Choose a Date
Pick a Theme
2.
This is your event so you should have it your way! The possibilities are as endless as your imagination. From a Traditional BBQ to a 50’s Style Bash, a Mexican Fiesta to a Tailgate Party, Family Carnival to Mardi Gras, or a Patriotic Picnic to Oktoberfest. We've found that picking a theme for your picnic helps increase guest's participation as well as helping to guide other choices for your event such as menu selection, beverage options, and what games & activities you'll want at your event. Need some ideas? Contact Us to help you sort it all out!
3.
Choose Your Menu
OK – Now that you have a theme and a venue in mind, what kind of food will best suit your event’s purpose? Consider the demographic of your guests—will you be entertaining families with all ages present? Fun foods, easy-to-pick-up items and concession-style stations make for a great active atmosphere for kids and adults alike. Think hamburgers, hotdogs, funnel cakes and cotton candy—YUM! Or, maybe your event is an employee appreciation or corporate picnic and will be geared more towards adults? We offer menus for themed events like Mardi Gras, Oktoberfest, or a good ole fashion Cookout. Additionally, alcoholic beverages are always a great fit for adult crowds and can easily be added to match the entertainment options you choose. Another factor to consider when choosing your food and beverage options is the season of your picnic? Summer time requires you have plenty of refreshing beverage options for your guests to choose from! Bottled water, iced teas, lemonade and sno kones are always a great match for a hot summer day! Fall picnics may need warm beverages like spiced cider and hot chocolate!
When it comes to creative cuisine, we’ve got you covered! No matter what you choose, our team is here help you take your theme and pick the perfect menu to match it! Click Here to see our picnic menu options.
Pick Your Entertainment
4.
Now, Here's where it gets really fun! We have a great selection of entertainment ideas to give your picnic that special fun factor. Based on your event, we can recommend what actually “works” and what doesn’t. Employee appreciation events need exciting and fun company picnic ideas for adults. Family-friendly events, on the other hand, need a good mix of activities for both the young and old. One thing is for sure; you want your guests having fun in the sun! Click Here to see our entertainment packages.